An offer of employment is rarely given at the time of the interview. Each person you interviewed with should receive a thank you e-mail within two business days of your visit. Be specific, but brief in expressing your thanks and continued interest in the organization. Before you leave the office, find out about the next steps and their timetable for making a decision. When it is necessary for you to miss classes because of interview trips, be sure to notify your instructors prior to leaving.

Why is it important to follow up with a recruiter? For starters, following up will leave the recruiter with a good impression of you. They will see that you are committed to maintaining your professional relationship with the company and will show your dedication. Most importantly it will set you apart from your fellow classmates, as many students forget to follow up.

How to Follow Up

  • Ask for their business card and inquire as to how you should best follow up with him or her about future opportunities or to set up a time to talk more.
  • Send a thank you email expressing your appreciation for the opportunity to meet and discuss their company.
  • Take any steps recommended- send them your resume, references, etc. via email or apply online.

Whatever You Do, Don’t…

  • Forget to follow up with someone.  Always send a thank you note or email.


  • Write your email within two business days of the interview; five business days is a maximum.
  • Send a thank you e-mail to each person you had significant contact with during the interview(s).
  • Keep it short (approximately 6-8 sentences).
  • Reiterate your interest in the position and highlight your most relevant skills as discussed in your interview.
  • Display effective communication skills and good business etiquette.
  • Gives you a slight edge over your competition since other applicants may not write one.

E-mail thank you versus mail thank you:

  • E-mail reaches recruiters quickly!
  • Several recruiters may not be in their office every day to receive mail, however, they may check their e-mail frequently.
  • E-mail documents are easy to paste into applicant tracking systems utilized by recruiters.

Thank You E-mail Template:

Subject: Interview for [Job Title]

Dear Mr. or Ms. ___________:

First Paragraph: Thank the interviewer for the interview. State the job for which you interviewed, the date of the interview and the place where it was conducted. Reaffirm your interest in the position and the company.

Second Paragraph:  Reiterate your strengths and why you would be ideal for the position.  Also you can mention something you may have forgotten to say during the interview.  Indicate any attachments that were requested by the interviewer.

Third Paragraph: Thank the interviewer for his or her time and consideration. Indicate your interest in further communication or providing additional information.


Your Name